Exhibitor Information & Exhibitor Kit

Thank you for your upcoming participation in the Newsday Travel Expo. Please take the time to read all of the information below thoroughly – there are instructions, forms and deadlines that are designed to save you money!

General Event Information

  • Exhibitor Move-In: 
    • Friday, February 22, 2019 – 2:00pm-6:00pm
    • Saturday, February 23, 2019 – 7:00am-9:30am
  • MATERIAL HANDLING: 
    • If you are bringing your materials with you and not shipping in advance, please be sure to bring a two-wheeled cart to move your materials, no fees will be incurred when you bring your own materials and carry them in yourself.
      • All exhibitors unloading their own materials, must use the loading dock to do so. 
      • Use of any sort of carts is strictly prohibited in the upper lobby area of the Nassau Coliseum and on the escalators.
      • The loading dock is in northwest corner of the property in Lot 1. Check-in with security at Gate 5 and take the freight elevator down. Click here for a map showing where parking lot 1 is located.
      • Exhibitors should drive in through VIP entrance to the north west.
    • If you are shipping your materials we have negotiated discounted material handling charges with Demers Exposition Services. Please refer to pages 12 & 13 of the Exhibit Services Manual for a list of those fees.
  • Exhibitor Move-Out:
    • Saturday, February 23, 2019 – 6:00pm-10:00pm
  • Hall Location: 
    NYCB LIVE Home of the Nassau Veterans Memorial Coliseum
    Exhibition Hall located on the lower level
    1225 Hempstead Turnpike
    Uniondale, NY 11553
  • Exhibitor Badge Pickup: The exhibitor check-in desk will be located on the lower level at bottom of escalator, just outside the Exhibit Hall. All exhibitor personnel must stop by this desk to pick up an exhibitor badge.
  • Exhibit Hall (Event) Hours: Saturday, February 23, 2019 – 10:00am-6:00pm
  • Booth Specs:
    • Each 10’ x 10’ booth space includes one 8’ high back drape, two 3’ high side drapes, one 6’ skirted table, 2 folding chairs and one 7”x44” booth ID sign.
    • The Exhibit Hall will be carpeted in Blue carpet. If you would like a different color carpet for your booth, you may order this separately (see page 4 of the exhibitor services manual).
  • Hotel Reservations
    We have secured a block of rooms at the Long Island Marriott located next door to Nassau Coliseum for $189/night. To secure this group rate, please call (516) 794-3800 by February 1, 2019, and reference the Newsday Travel Expo.

    To reserve online click here.

    Long Island Marriott
    101 James Doolittle Blvd.
    Uniondale, NY 11553
    P: (516) 794-3800
    Rate: $189/night + taxes
    Cut-off Date: February 1, 2019

  • CERTIFICATE OF INSURANCE
    All exhibiting companies at the Newsday Travel Expo MUST obtain a certificate of insurance prior to setting up your exhibit to protect your company from any unforeseen accidents while at the show. This type of insurance costs minimal to obtain, typically around $100 depending upon coverage required.

    If you do not have an insurance carrier that can provide this type of coverage, we have a couple recommendations. Please see Page 6 of the Exhibitor Information Packet.

STEP 1.

Read the Exhibitor Information Packet – Click here.
Included in this packet you will find important order forms and information regarding your operational needs at the Show.

Please pay special attention to the Check List AND Deadlines & Show Rules & Regulations!

  • Shipping Instructions & Move-in (Page 2)
  • General Information (Page 3)
  • Check List & Deadlines (Page 4)
  • Certificate of Insurance (Page 6)
  • Booth ID Sign (Page 7)
  • Show Rules & Regulations (Page 8)


NEED ELECTRICAL OR WIFI?
Click here.

LOOKING TO SAMPLE OR SELL FOOD OR OTHER ITEMS ONSITE? Click here to complete the Subcontractor Temporary Vendor Agreement.

If you have any questions concerning the contents of this packet please contact liesl@j2levents.com.

STEP 2. 

Read the Exhibit Services Manual – Click here.
If you need additional information on booth furniture rental, booth labor, drayage (freight/material handling), booth cleaning or audio/visual equipment rental, Demers Exposition Services will be the official contractor for these services.

If you have any questions concerning the contents of this Manual, please contact the Demers Exhibitor Services department at 860-882-0003 or email info@demersexpo.com.

Sign Up to Exhibit at the Expo!
Learn more, click here.

Saturday, February 23, 2019
10 AM – 6 PM

General Admission

Tickets starting at $14 pp
Kids 16 & Under FREE.

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